To apply: Email resume to jobs@vaultfosteringcommunity.org

Rural Reach & Site Coordinator

Position Summary
The Rural Reach & Site Coordinator oversees daily operations at the Vault Distribution Center while
extending Vault Fostering Community’s support into rural counties across Region 8. This role manages volunteers, order processing, and inventory on-site, and coordinates rural pop-up events and church-hosted deliveries to reach families across the region. As a small team, we all pitch in wherever the need is greatest. We’re looking for someone who thrives in that kind of environment — flexible, resourceful, and willing to
step outside a fixed job description when the work calls for it.

Key Responsibilities

Rural Pop-Up Events
• Coordinate pop-up events across rural counties in collaboration with SJRC Belong, DFPS, and local
partners.
• Identify counties, communities, and church locations that can host events based on need.
• Process client requests, verify eligibility, and ensure accurate service records.
• Organize volunteer workdays to prepare, pack, and fulfill orders for each pop-up event.
• Coordinate delivery methods, logistics, and volunteer teams for events.

Church Coordination
• Identify churches positioned to host pop-up events.
• Coordinate delivery logistics with church partners for rural families with immediate needs

Volunteer Oversight
• Supervise volunteers for regular daily operations.
• Identify and maintain an ongoing list of tasks and projects for volunteers.
• Maintain accurate volunteer waivers and documentation.
• Provide on-site guidance and support during open hours.

Client Order Processing

• Ensure required paperwork is received.
• Prepare order forms and assign them to volunteers for fulfillment.
• Enter all filled orders into Square daily.

Inventory Management
• Receive, sort, and inventory in-kind donations; inventory new purchases as needed.
• Monitor and track low stock and overflow items.
• Coordinate with staff to maintain accurate inventory and stock rotation.

Distribution Center Oversight
• Maintain a clean, safe, well-organized site.
• Work with staff to improve systems, procedures, and flow.
• Identify facility needs and coordinate resolutions or escalate as needed.

General Expectations
• Represent Vault Fostering Community with professionalism and passion for the mission.
• Collaborate effectively with team members, volunteers, and external partners.
• Maintain accurate records, track key metrics, and contribute to continuous program improvement.
• Uphold confidentiality and comply with all policies and legal standards.
• Demonstrate initiative, adaptability, and a strong commitment to serving the community with integrity.
• Track data and key metrics across all responsibility areas, evaluating processes for improved efficiency
and impact.

• Hours: Tues, Wed, Thurs (9am-2pm) Required
• Location: Hybrid — primarily on-site at the Vault Distribution Center (16120 College Oak, Ste 103, San Antonio, TX
78249), with travel to rural counties for pop-up events
• Compensation: $20-25