Part-Time Administrative Assistant Job Description (20 hours)

We are a community that supports and equips local foster families with essential items for emergency placements within the first 60 days. We hope to empower people as they step boldly into the foster care world and speak for those who cannot speak for themselves.

Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Answers phone calls, schedules appointments and supports clients.
• Provides accurate information by answering questions and requests via phone, email, or social media.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Exhibits polite and professional communication via phone, e-mail, mail, and social media.
• Supports team by performing tasks related to organization and strong communication.
• Assists with tracking and reporting client data.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, shopping or placing orders for supplies.
• Contributes to team effort by accomplishing other tasks as needed.

Hours and Location:

·      Ideal schedule would be Monday – Friday, 9am-1pm.

·      Location: 16120 College Oak, Suite 103, San Antonio, Texas 78249

·      We are willing to consider an alternate schedule if requested.

Administrative Assistant Qualities and Skills:

• Reporting Skills
• Microsoft Office Skills
• Managing Processes
• Organization
• Attention to Details
• Analyzing Information
• Professionalism
• Problem Solving
• Strong Verbal Communication
• Conflict Resolution
• Social Media Knowledge
• Adobe Creative Suite Skills (a bonus, but not required)

Education and Experience Recommendations

• High school diploma or equivalent education required
• Administrative assistant experience preferred
• Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat (Adobe Creative Suite preferred, but not required)